Over the years I have lost count of how many Powerpoint presentations I have created. They are so easy to do and they are a great way to get your message across.

Ive learnt a lot of great tips for Powerpoint and so I thought I would share some of my favourites in this article.

Copying from Excel to Powerpoint

How many times have you tried to include an Excel spreadsheet into one of your Powerpoint presentations? Frustrating isnt it. The cells never seem to line up properly or not all of the spreadsheet seems to copy across.

Did you know about the Copy Picture function in Excel?

Simply hold down the Ctrl and Shift keys. Then with them held down, click on the Edit menu on Excels toolbar. You will now see an option called Copy Picture. With this you can now copy your spreadsheet easily. You can select what you see on the screen or the print area.

Changing from CAPS to lower case in PowerPoint.

If you need to change the case of text in your Powerpoint slides, simply select the text and press Shift+F3. The text will toggle through ALL CAPS, lower case and first letter in Caps.

Moving objects around in PowerPoint.

Did you know you can move objects around using the arrow keys? Simply select the object and then use any of the arrow keys to move either up, down, left or right.

If you hold down the Ctrl key at the same time will move the object a very small distance. Excellent for fine tuning your slides.

PowerPoint Shortcuts.

Here are some shortcut keys for PowerPoint.

Ctrl+Shift+> Increase Font size

Ctrl+Shift+< Decrease Font size

Ctrl+E Centre Paragraph

Ctrl+J Justify Paragraph

Ctrl+L Left align Paragraph

Ctrl+R Right align Paragraph

F7 Spell Check

Ctrl+D Duplicate

Ctrl+G Grid lines

Ctrl+M New slide

Ctrl+Z Undo last action

Ctrl+K Insert hyperlink

F5 Run Presentation

Ctrl+H Hide the pointer

Ctrl+A Reshow the pointer

Hiding screens in PowerPoint

Have you ever wanted to hide the current PowerPoint screen while you are doing a presentation? Maybe you have the presentation ready to go but you dont want people seeing the first screen until you start.

To hide a screen while you are presenting, simply press either W or B, W will give you a plain white screen and B will give you a plain black screen. Pressing the key again will take you back to your original slide.

Mike Seddon is the creator of freewordtips.com The site contains many free tips for all the Microsoft Office applications, not just Microsoft Word. Each week he issues a new tip through his free weekly newsletter. He has written many articles on getting the most out of your Office applications. You can find his free tips at http://www.freewordtips.com

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